Facility Management Software Development

Tap into technological developments that are reshaping the Facility Management Industry. Our professional team provides the best software solutions for enterprises that ensure efficient infrastructure operations while reducing costs, improving productivity and increasing sustainability.

Digital transformation of business processes in facility management

Apiko helps enterprises achieve Operational Excellence through customized software solutions that drive value at different levels of Facility Management. Our team of experts will work closely with you through the entire software creation lifecycle to streamline your business processes by:

Studying your digitalization requirements and developing a strategic roadmap for digital transformation adoption.
Aligning your business goals with all the solution components into a purposeful, realizable product architecture.
Establishing the development process with professional team members, best strategies, and relevant technologies.
Delivering high-quality digital solutions on time and budget; building long-term partnerships for further growth and transformation.

Digital transformation services

Tech Consulting and Concept Development
Digitization Planning and Prioritization
Digital Solution Development and Quality Assurance
Platform Delivery and Software Optimization Services

Implementation of digital transformation in facility management

Idea / NeedIdea / NeedIdea / Need
IT project developmentIT project developmentIT project development

Digital transformation of facility management services: where to start


Start with the idea and need being shaped. Analyze where the desired IT solution can bring value to your organization and business processes.


Collaborate with facility managers and human resources to make sure the solution you want to implement can deliver a high-quality experience for employees, contractors, and subcontractors in their work.


Identify a potential partner that can deliver consistent, reliable services in bringing your project idea about, support, and sustain your software long-term.


Invest in technologies and systems that help you achieve your goals and deliver value by streamlining building operations management across your organization.

Digital transformation: maturity levels

Data establishing

At this level, the main focus in facility management is on gathering data. Companies use software solutions as data storage.

Fragmented process supporting

The digitalization of specific work processes. One IT system supports only one process and the data is not exchanged between them. Leads to a boost in efficiency for individual operations.

Integrated process supporting

The digitalization of groups of processes. One software system supports multiple processes and the data is exchanged between them.

Strategy process supporting

Along with the integrated process supporting, this level also involves continuous creation and analysis of strategic management information.

Enabling efficiency and productivity across facility management

One of the key advantages of implementing digital transformation is how it can considerably reduce costs across your organization. Streamlining the operational processes with a strategic software solution enables companies to function more effectively and makes a positive difference to the bottom line.

How companies may cut down costs with facilities management software

  • Asset maintenance

    Companies can extend the life cycle of the assets and save money on their costly replacements by implementing continuous maintenance practices. For HVAC systems to serve longer, it’s essential to have accurate data encompassing your organization. Bringing it together for further analysis into one database enables better maintenance tasks scheduling.

  • Space optimization

    Unused space does nothing but costs you money to maintain. By addressing this issue with a smart, digital strategy, your organization may discover better ways to allocate space, disperse people from crowded areas, and discover more efficient ways to work.

  • Automation of time-consuming tasks

    Manual collecting of data is just not that effective. Whether your company gathers asset data on a spreadsheet, completes sales invoices, checks inventories, or manages other documentation, automating these tasks with Facility Management software would be a huge step forward. Not only is a digital approach cost-effective, but also more reasonable, smooth, time-saving, and accurate.

  • Close monitoring of the projects

    Companies can accelerate facility management digital transformation by close monitoring and time tracking of individuals involved in a project. The Facility Management software gathers all the data in a centralized system and gives admins or supervisors a birds-eye view over different details to tackle the inefficiencies and empower teams to be more productive


Turn your business idea into reality

And discuss your business plan and further actions together

Why digital transformation matters: Achieving operational excellence

Whether it's keeping track of invoices, leases, rents, or supervising building operations facility management makes a critical difference on a day-to-day basis for businesses. Optimizing these processes can be a true game-changer for enterprises. Let's see how.


Mobile technology impacts enterprises significantly by fostering communication, enabling access to data from personal devices, and accurate information collection. The facility management industry doesn’t lag behind. With a well-thought-out software solution, inspectors, technicians and contractors can connect to the system wherever they are. It offers unique benefits such as downtime reduction and project’s progress tracking in real-time.

Intelligent decisions

Implementing digital transformation leads to better visibility and data-driven decision-making. Detailed insight into existing operations and related costs makes facility managers equipped to present a stronger business case to address the inefficiencies and make informed decisions for staff allocation and tasks assignment.

Transformation drivers

Going digital requires investment and careful planning. Maintenance needs are the decisive factors in the upcoming transformation, which influence a transformation strategy, steps and tools as well as people. Drivers may be facility manager’s desires to streamline planning and monitoring of operational tasks, increase transparency in service deliveries, or collect accurate information. These factors may be examined and used advantageously to direct digitalization in your enterprise.

Centralized system

For facility management digital transformation, collecting information that concerns clients, invoices, inventory, repairs, etc. is essential. Unfortunately, many enterprises still use different systems to gather that data, which leads to poor information exchange and inaccurate analysis. Real progress can be seen when technology is used to connect the distributed information across different channels into one system. Fast data collection and analysis gives companies a competitive advantage as it impacts not only cutting down on expenses but also improving collaboration inside the organization and outside, ultimately boosting customer satisfaction.

Questions you may have

Learn more about our flow

What is digital transformation in facility management?

Digitization of the business processes and building operations is the driving force of the facility management industry. The purposeful adoption of digital tools brings about process automation, transparency, data performance analysis, workplace productivity, and sustainability. The shift from manual to automated data tracking means increased efficiency and the way forward.

How to successfully implement new facility management technologies?

To make the most of digital transformation, the adoption of new technologies has to be strategically planned according to the needs of the enterprise. Technologies create value when they support one or more business processes. Think about how you’re going to integrate new facility management software into your existing operations. Some points to consider:

  • Processes and tasks you could automate with the help of a platform

  • Data collection and report system you can remodel

  • Ways of communication integrated into the software

  • Manual processes that need to be rebuilt and integrated

By closely studying your enterprise needs and writing them down as the requirements for your facility management software, you can create the customized system for your business that works just the way you want it.

What value does digitization bring?

As a result of digital transformation:

  • the systems operate efficiently and daily operations and schedules automated

  • end-users interact with buildings, control their experience, and give and receive feedback

  • automated data collecting and data quality management

  • FM managers get a quick overview via a dedicated portal

The digital transformation of facility management creates value not only when operational tasks are better managed, data collection is more smooth and accurate, productivity levels are increased, but also when there is a significant rise in the satisfaction among users of services and improvements in the collaboration between different parties.